Features
Welcome to the future of vehicle management. From automated logbooks to predictive maintenance, everything is beautifully organized in one place.
Using the mobile phone's built-in GPS
Enter the address easily via GPS
In the modal window, within the address entry field (Start Address, End Address), you will see the option “Auto”.
Selecting this will automatically insert your current location using the built-in GPS. You can also edit this location.
AI-powered Receipt Scanner
Scan directly in the car.
An AI-powered document scanner processes receipts for refueling or electric vehicle charging, extracts the data, and inputs it directly into the application. You no longer need to waste time manually transcribing information or searching for specific details on a receipt. Once scanned, the data appears immediately.
After scanning, the receipt is saved as an attachment.
AI-powered Voice Agent
Digital assistant for refueling and business trips.
Our AI Voice Agent understand multiple languages. Your drivers can speak naturally in their native tongue, and the AI will perfectly extract the data into your central database.
Driving? Just speak. Say, "I drove from Bratislava to Vienna for a client meeting" or "I charged 50 kWh at Ionity for 30 euros," and our AI instantly fills out the form for you.
Enterprise Car Passport
Odometer & History Verified by FF.
Selling a company car? Generate a secure, read-only "Public Car Passport" link. Prove the vehicle's exact maintenance history, driving profile, and verified odometer curve to leasing companies or buyers to maximize resale value.
Auto-Printing Receipts
The most intuitive workflow for a driver.
This feature automatically creates a new page in the PDF for every single photo attached to an expense, so the accountant gets one single PDF with the report on Page 1 and all the receipts on Pages 2, 3, 4, etc.! How does it work? This is the most intuitive workflow for a driver: Log the trip -> Tap "Add Expense" -> Snap a photo -> Done! Because we are linking these expenses directly into the existing services table, the Expense Report PDF will automatically pick them up, calculate the totals, and print the photos!
The Intelligent Logbook
Stop Guessing. Start Tracking.
Automatically separate business and private trips. FuelaFleet’s smart logbook tracks your start and end locations, calculates driving time, and assigns trips to specific drivers.
1-Click PDF
PDF Generation for tax reports.
CSV exports
Bulletproof CSV exports with dedicated driver IDs for payroll.
Auto-calculates missing distances
GPS Auto-Locate
Tap the Auto button to instantly grab your current location via your device’s GPS for Start and End addresses.
Predictive Destinations
The app learns your driving habits. Your top 20 most visited locations automatically appear in a dropdown for 1-tap data entry.
Business vs. Private
Easily toggle trips to separate personal mileage from corporate travel.
TCO & Financial Analytics
Know exactly how much your vehicle costs to run.
How much does your car actually cost to run? Our analytics engine cross-references your fuel receipts, service bills, and downtime to give you an exact Cost Per Distance (km/mi), complete with beautiful interactive charts.
Multi-Fuel Support
Tracks Petrol, Diesel, LPG, CNG, Electricity (kWh), and Hydrogen all at once. The "Consumption Banner" calculates global averages for each fuel type automatically.
Interactive Charts
Beautiful Dark-Mode-ready charts display your Cost Breakdown, Fuel Type Expenses, and an interactive Price Trend line.
1-Click CSV Exports
Dedicated export buttons let you instantly download perfectly formatted CSV spreadsheets of your Logbook, Fuel History, Services, and Master Stats to send straight to your accountant.
Maintenance & Action Center
Never Miss a Service Date.
FuelaFleet monitors your odometer and calendar to alert you before things expire. Get notified about upcoming oil changes, technical inspections, emissions, and insurance renewals.
Heads-Up Display Banners
Track your Inspection, Emissions, Insurance, and Highway Vignettes using glowing, neon-accented HUD cards. They dynamically change color (Green/Orange/Red) as expirations approach.
Intelligent Oil Tracking
The app calculates your next oil change based on both your custom distance interval (e.g., 15,000 km) AND time (365 days). Whichever comes first triggers a visual warning.
Google Calendar Sync
A sleek + icon sits next to every deadline and task. One tap instantly opens Google Calendar, pre-filled and ready to set a reminder on your phone!
Driver Payroll & HR
Fleet Management Built for Teams.
Assign vehicles to drivers and let FuelaFleet handle the math. The app tracks who drove what, calculates their hourly or distance-based pay, and generates a flawless monthly payroll history.
Detailed driver profiles
Store important documents (like ID cards and contracts), and assign them to specific vehicles.
Hourly rates or pay-per-distance metrics
FuelaFleet’s engine will automatically calculate monthly and yearly salary based strictly on logged trips.
Anniversaries
FuelaFleet tracks hire-date anniversaries and birthdays, so you can build a better relationship with your team.
Pro Tools (Tyres, OBD2 & GPS)
Tools for True Gearheads.
Manage your "Tyre Hotel" (track tread depth, age, and swap history). Use our Smart Navigator to drop a GPS pin where you parked. Or, connect a Bluetooth OBD2 scanner for live engine telemetry.
Storage & Swapping
Track which tires are currently "On Car" vs. "Stored." Log dimensions, DOT (age), tread depth, and storage location. (e.g., "Garage Rack 2").
Smart Navigator & Parking
Never forget where you parked again. FuelaFleet drops a highly accurate GPS pin on your vehicle’s exact location.
Live Mileage Tracking
When a set is active, the app dynamically calculates exactly how many kilometers those specific tires have driven based on your main odometer.
OBD2 Scanner
FuelaFleet connects directly to your Bluetooth ELM327/Vgate scanner locally to read RPM, speed, and many more.
Secure Receipt & Invoice Uploads
Throw away your paper folders.
File Attachments
Upload JPG photos or PDF invoices directly to your Fuel & Service records, Logbook, Drivers and Documents.
Smart Housekeeping
When you update an old photo or delete a car/service, the backend automatically deletes the old files from your hard drive to prevent storage bloat.
Intelligent Instant Search
Find anything, in milliseconds.
No more digging through months of history. Our intelligent, unified search bar instantly filters your data as you type. Looking for a specific receipt? Type "Shell". Want to see how much you spent on oil? Type "Oil Change". Whether you are searching for a driver's name, a specific route, or a service note, the results appear instantly on your screen.
Smart Navigator & Parking
Navigate smarter. Park with confidence.
Never forget where you parked again. With a single tap, FuelaFleet drops a highly accurate GPS pin on your vehicle’s exact location. When it's time to head back, get instant walking directions via your favorite app.
In an unfamiliar city? The Smart Navigator instantly scans a 5km (3mi) radius to find the closest Gas Stations, EV Chargers, Parking Lots, and Service Centers. Once you pick a destination, FuelaFleet seamlessly hands off the route to Waze, Google Maps, Apple Maps, or Sygic with one click.