FAQs

Go to the Drivers tab and create a profile for your driver. Then, go to your Vehicle's Settings and select that driver from the "Assigned Driver" dropdown. The app creates a smart two-way link: If you click on a vehicle, you can see its current driver. If you look at a driver's profile, you will see a list of every car they have driven, along with their total distance.

Privacy is our top priority. FuelaFleet does not harvest, read, or sell your data to third-party advertising clouds. Your data is stored entirely under your control.

To give you the most accurate financial data, the app uses two different calculations. The Monthly Breakdown table calculates distance directly from your Fuel Fill-ups to show true fuel consumption. Your Logbook tracks individual trips. Our advanced CSV export actually shows you both distances side-by-side so you can audit your drivers!

If you start a trip but haven't reached your destination, simply click "+ Add Trip", enter your starting location, and leave the "End Time" and "End Odometer" blank. FuelaFleet will pin this to the top of your dashboard as a highly visible "Trip in Progress". When you park, just click "Finish" to complete the log!

In a driver's profile, enter their "Hourly Pay Rate" or "Pay per Distance". Every time that driver logs a trip in the Logbook, FuelaFleet runs the math in the background. Open the driver's profile, click "Payroll History", and you will see a beautifully organized accordion showing exactly what they earned month by month.

The Action Center (the Bell icon) is your fleet's brain. It automatically scans your data and alerts you if an Inspection, Emissions test, or Insurance policy is expiring within 14 days. It also tracks custom tasks (like "Change brake pads"), upcoming oil changes, and even alerts you to driver birthdays and work anniversaries!

Whenever you log a future date in FuelaFleet (like an upcoming service task, or an expiring Vignette), look for the small Google Calendar (+) icon next to the date. Clicking it instantly opens your Google Calendar with the event title, vehicle name, and date already pre-filled. Just hit "Save"!

Every major tab (Fuel, Service, Logbook, Documents) features a pill-shaped search bar. You don't need to press enter—just start typing! Type a gas station name, a route destination, or a document title, and the table will instantly filter to show only matching results. Click the "X" to clear it and see everything again.

No. FuelaFleet connects directly to your Bluetooth ELM327/Vgate scanner locally to read RPM, speed, and fuel levels.

Yes! FuelaFleet features a bulletproof CSV import engine. You can easily import years of fuel logs, service receipts, and trips. The app will even auto-calculate missing distances for you.

Moving to FuelaFleet is easy.

First, go to any tab (Fuel, Logbook, or Service) and click the "CSV" (Export) button. This will download a blank template showing you exactly how FuelaFleet expects your columns to be named. Paste your old data into that template, click Import, and your entire history will populate instantly!